Requesting Records & Information

SAHUARITA POLICE & ACCIDENT REPORTS

Police and accident reports are available from the Police Department Records Bureau.  Please view the Records Bureau webpage for information on how to request records.

Police Report Request Form (PDF)

SAHUARITA MUNICIPAL COURT RECORDS

Court records are available from the Sahuarita Municipal Court.  Please view the Records Searches webpage for information on how to request court records.

Municipal Court Public Records Request/View Case File Form (PDF)

PUBLIC RECORDS REQUESTS

The Town is required by law to make all records, except confidential records and those protected from disclosure, available to the public (A.R.S. § 39-121) while safeguarding confidential and personal identifying information.  As part of the overall Town of Sahuarita Strategic Plan, our goal is to create a culture of continuous improvement.  In an effort to improve service to our constituents, we are continually implementing organizational best practices, as such a Public Records Request form may be used to help facilitate the public records request process.

Public records requests should be submitted in writing to avoid confusion regarding the records being requested.  Requests must describe the record(s) requested in sufficient detail and specificity to allow the record to be located with a reasonable amount of diligence. Please include the following information in your request:

A clear and specific description of the information you are requesting including dates, subjects, titles, addresses, employees or departments of the documents requested.

Contact information including name, address, contact phone number and email.

Public Records Request (PDF)

PUBLIC RECORD REQUEST NOTES

  • Staff is unable to provide legal advice.
  • Staff is unable to guarantee when a records request will be completed.
  • Multiple requests from the same requestor will be processed in the order received.
  • Applicable fees for the production of records in response to a public records request will be charged in accordance with state law and town code.
  • Public records requests are not confidential and information regarding the requests, including requestor information, records requested, and time and cost to fulfill the request may be requested or published. 
  • Public Record Request Guidelines

Non-Commercial Requests

  • Any person may request to examine or be furnished copies, printouts or photographs of any public record during regular business hours (8:00 A.M. to 5:00 P.M., Monday – Friday, excluding legal holidays).
  • To request inspection and/or copies, printouts or photographs of public records, please complete the Public Records Request form and submit it to  the Town Clerk’s Office. Please be specific so that the records can be easily identified.
  • The Town will charge an amount for any items that must be sent out for copying equal to the cost of reproducing the requested material. Such amount must be paid prior to receipt of the materials.  

Commercial PURPOSE RECORDS Requests

A commercial purpose means the use of a public record for the purpose of sale or resale or for the purpose of producing a document containing all or part of the copy, printout or photograph for sale or the obtaining of names and addresses from public records for the purpose of solicitation or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record.

Commercial purpose does not mean the use of a public record as evidence or as research for evidence in an action by any judicial or quasi-judicial body.

Charges for a commercial request shall include:

  1. A portion of the cost to the Town for obtaining the original or copies of the documents, printouts or photographs.
  2. A reasonable fee for the cost of time, materials, equipment and personnel in producing such reproduction.
  3. The value of the reproduction on the commercial market as best determined by the public body. 

In order to help determine the value of the reproduction on the commercial market, individuals requesting records for a commercial purpose must complete a Statement of Commercial Purpose Pricing Computation Worksheet. 

Please note:

ARS 39-121.03 (C) A person who obtains a public record for a commercial purpose without indicating the commercial purpose or who obtains a public record for a noncommercial purpose and uses or knowingly allows the use of such public record for a commercial purpose or who obtains a public record for a commercial purpose and uses or knowingly allows the use of such public record for a different commercial purpose or who obtains a public record from anyone other than the custodian of such records and uses it for a commercial purpose shall in addition to other penalties be liable to the state or the political subdivision from which the public record was obtained for damages in the amount of three times the amount which would have been charged for the public record had the commercial purpose been stated plus costs and reasonable attorney fees or shall be liable to the state or the political subdivision for the amount of three times the actual damages if it can be shown that the public record would not have been provided had the commercial purpose of actual use been stated at the time of obtaining the records.

FORMS

Public Records Request (PDF)

Statement of Commercial Purpose Pricing Computation Worksheet (PDF)

Police Report Request Form (PDF)

Municipal Court Public Records Request/View Case File Form (PDF)

QUESTIONS?

Please call 822-8803.