Requesting Records & Information
All requests for public records must be submitted in writing on the Town of Sahuarita Public Records Request form (PDF). Requests should be as specific as possible. It is important to include the following information in your request, so that we can respond in a timely manner: A clear and specific description of the information you are requesting. If possible, identify dates, subjects, titles, or departments of the documents requested. Your contact information, including name, address, phone, fax, and email.
Please be aware that:
- Town of Sahuarita employees cannot give legal advice.
- We require a minimum of 72 hours to process all request, This time may be extended depending on the complexity of the request.
- There will be a minimum charge assessed for copied material and audio recordings. Other fees may be assessed in accordance with the Town Code.
- Any person may request to examine or be furnished copies, printouts or photographs of any public record during regular business hours (8:00 A.M. to 5:00 P.M., Monday – Friday, excluding legal holidays).
- To request inspection and/or copies, printouts or photographs of public records, please complete the Public Records Request form and submit it to the Records Manager in the Town Clerk’s Office. Please be specific so that the records can be easily identified.
- The Town will charge an amount for any items that must be sent out for copying equal to the cost of reproducing the requested material. Such amount must be paid prior to receipt of the materials. Checks are to be made payable to: Town of Sahuarita
For the purposes of this section, "commercial purpose" means the use of a public record for the purpose of sale or resale or for the purpose of producing a document containing all or part of the copy, printout or photograph for sale or the obtaining of names and addresses from public records for the purpose of solicitation or the sale of names and addresses to another for the purpose of solicitation or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record.
Commercial purpose does not mean the use of a public record as evidence or as research for evidence in an action by any judicial or quasi-judicial body.
Charges for a commercial request shall include:
- The actual cost to the Town for obtaining the original or copies of the documents, printouts or photographs.
- A reasonable fee for the cost of time, equipment, and personnel in making the copies, and a deposit may be required.
ARS 39-121.03 (C) A person who obtains a public record for a commercial purpose without indicating the commercial purpose or who obtains a public record for a noncommercial purpose and uses or knowingly allows the use of such public record for a commercial purpose or who obtains a public record for a commercial purpose and uses or knowingly allows the use of such public record for a different commercial purpose or who obtains a public record from anyone other than the custodian of such records and uses it for a commercial purpose shall in addition to other penalties be liable to the state or the political subdivision from which the public record was obtained for damages in the amount of three times the amount which would have been charged for the public record had the commercial purpose been stated plus costs and reasonable attorney fees or shall be liable to the state or the political subdivision for the amount of three times the actual damages if it can be shown that the public record would not have been provided had the commercial purpose of actual use been stated at the time of obtaining the records.